Your crew.
It collects receipts, reads your post, flags deadlines and keeps an eye on your bank account. At night, at weekends, and it never takes a holiday. So you can get back to the work your clients actually pay you for.
the one that never clocks off.
You are a planner. Not a clerk.
Your day disappears into work that nobody pays for and that somebody still has to do.
Ten jobs nobody thanks you for.
Each one runs on its own. You switch on what you need and leave the rest alone.
Receipts
Pulls invoices from four mailboxes, matches them to your bank entries and reports what is missing.
Post
Reads scanned letters in full text and picks out the sender, the subject and the deadline.
Deadlines
Warns you 180, 90, 30 and 7 days ahead. Not on the day itself.
Bank account
Pulls your transactions daily, read-only, and checks them against your unpaid invoices.
Communication
Email, WhatsApp and fax in a single stream, showing what is still waiting for a reply.
Appointments
Knows your calendar, tells you what is coming up and what clashes.
Insurance
Reads your policies, checks them against your account and flags notice periods.
Tasks
Keeps the list, sorted by what it costs you if it is left undone.
Voice
Answers when you call out, at your desk or behind the wheel, without using your hands.
Cockpit
Everything on one page, from your computer and from your phone.
One screen. Not a toolbox.
Everything in one place: what matters today, what is coming in, what costs money, what is due.
Recorded in demo mode. The business shown is invented, the interface is the real one, with its labels translated for these screenshots. What you see here has been running every day since January 2026.
No testimonials. Numbers.
This has been running in my own business since January 2026. What you see is measured, not promised.
What does putting it off cost?
= 828 hours · €53,820 per year (calculated conservatively: 46 working weeks, excluding the knock-on cost of waiting)
The four fifths are not a promise. They are the measured state in my own business: receipts, post, deadlines and bank reconciliation run there without a single manual step. What remains are the decisions, and nobody should take those off your hands. Your figures stay in your browser. Nothing is stored or transmitted.
In 15 minutes we will run your numbersOn your computer. Not on mine.
Client names, invoices, balances, messages: all of it stays with you. With the setup on your computer, there is no account on my side that you upload your data to.
One file, your device
Everything it collects sits in a single database on your own computer. No provider in between, no data passed on, no subscription that can switch off your access. You make your own backup, and you know where it is.
Listening happens locally
The wake word and the speech recognition run on your own device. The audio never leaves the computer, there is no account with a speech provider and no recording sitting in somebody else’s cloud.
Nothing goes out without you
Emails, messages and letters are created as drafts. Nothing is sent until you approve it. That is not a setting somebody can forget to switch on, it is how the system is built.
Every service is on record
Which service sees which data is written down, with a data processing agreement in place. Alongside it a record of processing activities under Article 30 GDPR and the labelling required by Article 50 of the EU AI Act, which has applied since 2 August 2026.
This page itself: no cookies, no tracking, no fonts loaded from Google, no analytics. Measured on the finished document, it makes zero requests to third-party servers. Even the booking page is only a link, and it loads only once you click it. That is why there is no cookie banner here. Section 25 of the German TDDDG requires consent only when something the page does not need is stored on or read from your device. That does not happen here, and a banner without a reason would be one more click that protects nothing.
Four weeks of setup. Four weeks alongside you.
No subscription, no training course, no project that quietly fizzles out.
Intro call
We look at what is really eating your time. Free of charge, fifteen minutes.
Assessment
I go through your mailboxes, your filing and your processes and tell you what is worth doing.
Build
Your AI employee is set up, connected to your accounts and tested. Four weeks.
Handover
It gets explained to you, not just handed over. Followed by four weeks of support.
What I have to tell you up front
This does not do your accounting. It collects receipts, matches them and prepares the posting list. Account assignment and VAT stay with your tax adviser, and under section 6 no. 4 of the German Tax Advisory Act (StBerG) nothing else would be permitted.
And it does not do your thinking. It does your searching.
Rather try it yourself? The Cloud.
SQUADRAI also comes ready to use in the browser, no setup. Quotes, invoices, receipts and emails in one place, for you and your team.
Sarah welcomes you and is your first point of contact, in your language. Your data sits on a server in Frankfurt, separated per business, under a data processing agreement.
30 days free.
- every feature
- no card
- examples from your trade
Sign in with Google, Microsoft or your email address. After 30 days you decide, nothing renews on its own. The workspace and the legal terms are in German for now. All prices
Built for the German GoBD rules
SQUADRAI helps you keep invoices and receipts the way the GoBD, Germany's rules for digital bookkeeping, require. The Cloud handles these five things.
- Locked, never editedAn issued invoice stays as it is. Corrections are made with a cancellation, and every number in the sequence stays traceable.
- Incoming invoices tooPaid means locked, at the latest when the following month ends. Nothing is deleted: a mistake is cancelled with a reason and stays visible.
- The original staysEvery file is stored unchanged with a checksum, e-invoices including their XML. Anything generated later carries a note.
- Eight and ten yearsReceipts and books stay readable for as long as the law requires, even after your contract ends.
- Ready for the auditOne click creates the data export for a tax audit. The Cloud prepares your procedural documentation from your settings.
There is no official GoBD certificate for software, the tax authorities do not issue one. As the business owner you remain responsible for proper bookkeeping, together with your tax adviser.
What you want to know.
Does this run on my computer or in the cloud?
Either way. With the setup, everything runs on your computer, the database is local and nothing goes out without your say-so. The Cloud runs in the browser, on a server in Frankfurt, separated per business.
Does it do my accounting?
No. It collects the receipts, matches them and prepares the posting list. Account assignment and VAT stay with your tax adviser, and under section 6 no. 4 of the German Tax Advisory Act nothing else would be permitted.
Is the Cloud GoBD compliant?
It supports GoBD-compliant work: invoices are locked, receipts are kept as originals, and there is a data export for tax audits. There is no official certificate for software, the tax authorities do not issue one. The business owner remains responsible.
What if I am not technical?
Then this was built for you. You talk to it in plain sentences, through Telegram, in the cockpit or out loud in the car.
Does it send emails in my name?
Only when you say so. The default is a draft: it writes, you read, you send.
And what if I want more later?
Then another module is added. It is not a finished program but a kit that grows with you.
Fifteen minutes. Then you will know if it fits.
Not a sales pitch. We look at what is eating your time, and I tell you honestly whether it is worth doing.
Pick a timeYou pick a free slot and the calendar does the rest. Video call over Zoom, free of charge, no preparation needed. Prefer to write? hello@squadrai.com